How to cancel a meeting in Microsoft Outlook on a PC or Mac computer, and alert all attendees

• To cancel a meeting in Microsoft Outlook, you just need to open your Calendar menu.
• Once you’re in Outlook’s Calendar menu, you can cancel a meeting by right-clicking it and selecting the “Cancel” option.
• Once you’ve cancelled a meeting through Outlook, you can send a message to the meeting’s attendees.
• Visit Business Insider’s Tech Reference library for more stories.

Microsoft Outlook’s Calendar function is one of the easiest ways to schedule meetings with coworkers, lunch with friends, or even a simple doctor’s appointment. Scheduling a meeting in the Calendar is relatively straightforward, and you can even color-code your meetings.

But what if something comes up, and the meeting can’t happen?

Fortunately, you can cancel a meeting in Outlook just as easily as you can schedule one. You can also notify other meeting attendees of the cancellation with just a couple of clicks.

Here’s a quick step-by-step tutorial to cancelling meetings in your Outlook Calendar, using the app for both Mac and PC.

Check out the products mentioned in this article:

Apple Macbook Pro (From $1,299.00 at Apple)

Acer Chromebook 15 (From $179.99 at Walmart)

How to cancel a meeting in Outlook

Note that you can only cancel a meeting if you're the organizer. If you're not the organizer, you can only delete the event off your own calendar.

1. Click on the Calendar icon, located at the bottom-left corner of your inbox's menu, next to the envelope icon.

2. With your Calendar open, find the date of the meeting you want to cancel. Right-click on the meeting, then click "Cancel Meeting." If you haven't invited anyone, or you're not the organizer, select "Delete" or "Delete Meeting" instead.

3. In the pop-up box that appears, click "Send Cancellation." If you're on a Mac, you might need to click "Save & Close" instead.

Depending on your version of Outlook, you may be able to send a message to the meeting's attendees explaining the cancellation. Type your message before you click "Send Cancellation."

Related coverage from Tech Reference:

• How to turn off Microsoft Outlook desktop notifications and reduce distractions while working

• How to create a hyperlink in Microsoft Outlook and link out to websites, emails, and documents in your email messages

• How to delete multiple emails at once in Microsoft Outlook and empty your inbox faster

• How to archive emails in Microsoft Outlook and declutter your inbox

• How to request a read receipt in Microsoft Outlook and know when someone has opened your email